Paperwork is the bane of many a business. Especially paperwork related to bookkeeping.
The good news? It’s possible to outsource that pesky paperwork, allowing you time to do other things with your life.
Here’s my 6-step process:
- Make sure your spouse or significant other doesn’t want to look after your paperwork. Chances are, you have someone looking after the paperwork, probably a person who fell into the role when you started. Or maybe it’s you. Whoever it is, make sure he or she genuinely wants to maintain your paperwork.
If not, then:
- Find a great bookkeeper. This person needs to be a cloud convert, preferably a “Xero Hero.”
- He or she needs to know all about the Xero Ecosystem in order to know what programs will help you work smarter rather than harder.
- He or she should invoice you a flat monthly fee.
- He or she must be a qualified BAS agent. This means your bookkeeper must have the relevant qualifications and experience. It also means you can claim bookkeeping fees as a tax deduction and you have Professional Indemnity Insurance should something go wrong
- A bookkeeping business rather than a sole trader is preferable. That way, you’ll have other trained staff that can manage your bookkeeping, if one person leaves or goes on vacation.
- Work out which add-ons from the Xero Ecosystem will best suit your needs. (Your “Xero Hero” Bookkeeper should be able to assist with this.)
- Discuss with your bookkeeper what specific tasks he or she will manage, like:
- Uploading information
- Managing subscriptions
- Get the proper training for tools so you complete tasks effectively (i.e. email receipts to receipt bank).
Lastly (and most importantly!),
- Enjoy the process of not being overwhelmed!
If you’re looking for a great bookkeeping business, The Bookkeeper Hub can help. Simply email us at email@example.com and we’ll get right back to you to set up a time to chat.
Photo credit: carst via VisualHunt / CC BY-NC-ND